Privacy Policy
Last updated: March 2026
Velocigent (“we”, “us”, or “our”) is a product of Synapse Studios. This Privacy Policy explains how we collect, use, store, and share your information when you use the Velocigent platform, including how we handle data obtained through Google Workspace APIs.
Google User Data
Velocigent integrates with Google Workspace APIs to enable AI-assisted automation of your documents, files, spreadsheets, and email. The sections below describe exactly what data we access, how we use it, and how it is stored and shared for each Google API scope we request.
Google Docs (https://www.googleapis.com/auth/documents)
What we access: Full document content including text, formatting, tables, links, headers, lists, and document structure, as well as the document title, ID, and URL.
How we use it: Users can ask the AI assistant to read and summarize Google Docs content. The app can create new Google Docs from AI-generated content, edit documents (find/replace text, replace sections, or overwrite entire content) based on user instructions, and copy existing Google Docs templates to create new documents.
Google Drive (https://www.googleapis.com/auth/drive.file)
What we access: File and folder metadata (names, IDs, MIME types, parent folders) and the ability to create files in your Drive.
How we use it: Users can browse their Google Drive to find documents. When creating new Google Docs, the app uploads DOCX files and converts them to Google Docs format. The app can copy documents to specific folders and checks file MIME types before operating on them (e.g., confirming a file is a spreadsheet before adding rows).
Google Sheets (via drive.file scope)
What we access: Spreadsheet metadata including sheet names and column headings.
How we use it: The app reads sheet names and column headings to understand spreadsheet structure. Users can instruct the AI assistant to add rows of data to existing spreadsheets.
Gmail (https://www.googleapis.com/auth/gmail.send)
What we access: Send-only access — the app cannot read, list, or modify your existing emails.
How we use it: Users can instruct the AI assistant to compose and send emails on their behalf. The app converts plain text to HTML format and supports optional call-to-action buttons. After sending, the app receives only the message ID, thread ID, and label IDs for confirmation purposes.
Data Sharing with Third Parties
LLM Processing
When you interact with Google data through the AI assistant, document content, sheet data, file listings, and email content are sent to our LLM provider for processing as part of the AI conversation. This data is sent only to fulfill your explicit request (e.g., “summarize this document” or “send an email to...”).
We do not use Google Workspace API data to develop, improve, or train generalized AI and/or ML models. Data obtained through Google Workspace APIs is not transferred to third-party AI tools for the purpose of creating generalized AI/ML models. Google OAuth tokens are never included in LLM requests.
No Other Third-Party Sharing
Google user data is not shared with advertising networks, analytics services, or any other third parties beyond the LLM processing described above.
Data Retention
LLM call logs, which may contain Google document content from tool results, are stored in our database for cost tracking and audit purposes. You can revoke Velocigent’s access to your Google account at any time through your Google Account settings, which invalidates all stored tokens immediately.
Security
Data is encrypted in transit using TLS. We apply industry-standard security practices to protect your information. Each user’s Google data is kept private — no other users can access it, even within the same organization.
Contact Us
If you have questions about this Privacy Policy or how we handle your data, please contact us at privacy@synapsestudios.com.